How do I block out time in my calendar?
There are a few ways to block time in your calendar and prevent customers from booking during a specific time or a recurring time.
Manually Block Time on Your Calendar
Instructions:
- Go to your calendar page.
- Click anywhere on the calendar (preferably on the day/time you want to block).
- A pop-up will appear (same one as when you are booking an appointment).
- From the drop down at the top left, choose “Block Schedule”.
- If you want to block the whole day, select the all day toggle.
- You can make this recurring by selecting the recurring option, and then choosing your settings.
Block Time on the Calendar By Syncing (
Recommended
)
Instructions:
- Select the gear icon at the top right of your screen, select Settings, and then select User settings.
- Select the pencil icon to edit that user.
- Select the calendar tab.
- Select “Connect” to sync with the calendar of your choice.
- Select settings (while still in the calendar tab).
- Choose which calendars in your personal calendar you want to connect.
- Ideally, you will 2-way sync with one calendar (appointments come to and from that calendar) and then 1-way sync with other calendars that you want to block times in your calendar.
- Select "Save".
With the 2-way sync, any time an appointment is created/edited/deleted in your personal calendar, it will show up in our calendar and block that time from being booked. We will also send any appointment booked in our system to your personal calendar.
Any calendars that you have a "1-way" sync with will block time in your calendar to prevent double bookings.
Choose User Availability
Instructions
- Select the gear icon at the top right of your screen, and then select Settings.
- Select User settings, and then select the pencil icon to edit that user.
- Select Availability.
- Confirm available hours.
Add Breaks in the Day:
The next tab over from “Availability” is "Breaks".
You can add a work break(s), lunch break, etc. These times will not be able to be booked by your customer.
You can add several throughout the day or one here or there.
Add Vacation:
The next tab over from “Breaks” is "Vacation".
You can block days, weeks, or months.
Say you only wanted to be able to be booked from January 20-30. You could add a vacation from now until Jan 19, and then another on Jan 31 through the next year. Then your customers could only book those dates.
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